HR Administrator

Full Description

HR Administrator

Ashby ;Monday to Friday Office based

Role Purpose

The HR Administrator provides essential administrative support to the HR function, ensuring the smooth running of day-to-day HR operations. This role involves maintaining employee records, supporting recruitment processes, and assisting with HR systems and compliance.

Key Responsibilities

HR Administration

• Maintain accurate and up-to-date employee records and HR databases
• Prepare HR documentation, including contracts, offer letters, and employment changes
• Ensure all employee files are compliant with data protection and audit requirements

Recruitment Support

• Coordinate recruitment activities, scheduling interviews
• Liaise with candidates and hiring managers throughout the recruitment process
• Support onboarding processes, including issuing paperwork and arranging inductions

Employee Lifecycle Support

• Process starters, leavers, and changes to employment details
• Track probation periods and ensure timely reviews
• Support absence management processes and maintain records

HR Systems & Reporting

• Update and maintain HR systems (e.g. HRIS)
• Produce regular HR reports and metrics as required
• Ensure data accuracy and confidentiality at all times

General HR Support

• Act as a first point of contact for employee queries
• Support HR projects and initiatives
• Assist with policy updates and internal communications

Skills and Experience

Essential

• Previous experience in an administrative role (HR experience desirable)
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion

Desirable

• Experience working in an HR environment
• Familiarity with HR systems (e.g. Workday, SAP, or similar)
• Basic understanding of employment law

Personal Attributes

• Professional and approachable manner
• Ability to work independently and as part of a team
• Proactive and adaptable
• Strong customer service mindset

Working Conditions

• Office-based
• Standard working hours with flexibility as required